Administration Associate Principal

Office Services & Facilities

• Lead day-to-day administration and workplace services across the Dubai and Abu Dhabi offices, ensuring consistent service delivery and operational readiness.
• Manage office services personnel and outsourced resources, including cleaners, office attendants, tea and coffee service staff, and other support providers, with clear schedules and service standards.
• Oversee catering arrangements and the timely, hygienic, and cost-effective supply of food, beverages, pantry items, guest refreshments, and coffee-area consumables.
• Maintain appropriate stock levels, consumption controls, replenishment schedules, and records for office, pantry, hospitality, and cleaning supplies.
• Coordinate preventive and corrective maintenance, office repairs, inspections, access requirements, and emergency support to maintain safe and functional premises.

Contracts, Accounts & Budget

• Manage office-related contracts and service providers, including maintenance, cleaning, catering, pest control, waste management, utilities, and other facilities services.
• Monitor SLAs, service quality, renewals, and corrective actions for service providers.
• Administer office-related accounts, invoices, purchase requests, supporting documents, budget tracking, cost controls, and payment follow-up, ensuring accuracy and compliance with approved contracts and procedures.

Transportation & Parking

• Manage drivers and company vehicles, including assignments, schedules, utilization, registration, insurance, servicing, fuel, cleanliness, safety records, and incident follow-up.
• Arrange reliable and cost-effective transportation for employees and guests, including airport transfers, business travel support, and ad hoc transport requirements.
• Manage employee and visitor parking across both offices, including allocation, permits, access lists, utilization records, issue resolution, and coordination with landlords or parking operators.

Health, Safety & Projects

• Lead workplace health and safety coordination across both offices, including regular inspections, risk assessments, emergency preparedness and drills, incident reporting and follow-up, statutory records, and corrective actions.
• Escalate safety, service, budget, or supplier risks as required.
• Support office moves, fit-outs, events, business continuity arrangements, and other administration projects assigned by the Director of Support Services.

Requirements

• 5+ years of experience in administration, facilities management, corporate services, hospitality, or workplace operations.
• Bachelor's degree in Business Administration, Facilities Management, Hospitality Management, or a related field.
• Working knowledge of budgets, invoice validation, procurement documentation, contract administration, SLAs, and cost control.
• Sound understanding of office administration, facilities services, hospitality, transport, parking, and supplier management practices.
• Knowledge of applicable UAE occupational health and safety, emergency preparedness, incident management, transport, vehicle, and facilities requirements.
• Strong team leadership, service management, and work-allocation skills.
• Excellent communication and presentation skills for all levels.
• Strong interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organization.
• Excellent project management skills, including planning, execution, and follow-up.
• Proficiency in Microsoft Office and office, facilities, transport, or service-management systems.
• Proficient in English and Arabic.
• Certification in facilities management, health and safety, contract management, or a related discipline preferred.
• Proven experience managing multiple offices, outsourced service providers, and demanding day-to-day workplace requirements preferred.
• Experience managing drivers, company vehicles, transportation services, catering, maintenance, and parking operations preferred.
• Ability to respond promptly to operational incidents, service disruptions, and urgent workplace requirements across both offices preferred.