Project Manager – Hospitality Fit-Out & Design Management

Design Management

• Coordinate project briefs, operator and client requirements, and design deliverables across disciplines.
• Manage design programmes, stage gates, reviews, workshops, approvals, comments and closure of actions.
• Review design documentation for coordination, completeness, constructability, budget alignment and operational practicality.
• Drive interfaces between architecture, interiors, MEP, lighting, kitchen, specialist consultants and fit-out contractors.

Programme, Meetings and Reporting

• Establish and maintain master and detailed programmes, milestones, dependencies and critical paths.
• Challenge consultant and contractor programmes, monitor progress and agree recovery actions where required.
• Track decisions, procurement lead times, authority approvals and long-lead items against required dates.
• Lead project, design, procurement and site meetings with clear agendas and decision focus.
• Issue concise minutes of meetings, including decisions, actions, owners and deadlines, and follow through to closure.
• Prepare weekly and monthly client reports, dashboards, risk registers, executive summaries and ad-hoc assessments.

Contractor and Consultant Procurement

• Support packaging and tender strategy for main works, fit-out and specialist packages.
• Coordinate tender queries, technical clarifications, interviews and bid evaluations with cost and design teams.
• Prepare or contribute to tender analysis and recommendations, highlighting compliance, exclusions, risks and programme implications.
• Define required consultant scopes and support the preparation of requests for proposals, tender lists and procurement strategy.
• Coordinate technical and commercial submissions and comparative assessments with the relevant project team.
• Support the appointment of lead designers, interior designers, MEP consultants, cost consultants and specialist consultants as required.

Budget, Cost and Commercial Control

• Work closely with the cost consultant to establish and monitor project budgets, forecasts and cost plans.
• Track changes, contingency, commitments and emerging cost risks, ensuring decisions are supported by cost impact assessments.
• Challenge value-engineering proposals without compromising key design, quality or operational objectives.

Project Delivery, Risk and Client Management

• Monitor construction and fit-out progress, quality, logistics, interfaces and compliance with approved design and project requirements.
• Maintain project risks, issues and decision logs, and escalate early with clear options, impacts and recommended next actions.
• Coordinate mock-ups, inspections, testing and commissioning, snagging, handover documentation and close-out activities.
• Support authority, operator, owner and stakeholder interfaces as required by the project.
• Undertake assessments, options studies and special assignments requiring rapid, practical advice beyond the standard project management scope.
• Lead multiple projects and workstreams concurrently, with clear priorities, actions and ownership.
• Represent the client professionally when dealing with consultants, contractors, operators and authorities.
• Provide concise, accurate and decision-oriented reporting suitable for senior leadership.
• Maintain project momentum, ensuring every action has a clear owner, deadline and next step.

Requirements

• Minimum 8 years of relevant project management and/or project delivery experience.
• Experience with a leading regional or international consultancy and/or a major regional or international fit-out or main contractor.
• Proven design management and fit-out delivery capability, including consultant coordination, tendering and site delivery.
• Demonstrable hospitality project experience involving hotels, food and beverage (F&B), guestrooms, public areas, branded residences or comparable high-quality interiors.
• Degree in Architecture, Engineering, Construction or Project Management.
• Strong understanding of design coordination, fit-out delivery, construction sequencing and project controls.
• Experience managing programmes, budgets, procurement, tendering and cost-related decisions.
• Ability to coordinate multiple consultants, contractors and stakeholders simultaneously.
• Strong reporting, presentation, meeting documentation and professional written communication skills.
• Ability to identify project risks, assess options and recommend practical solutions.
• Strong MS Office skills and the ability to use scheduling and collaboration tools effectively.
• Proficient in Microsoft Excel, PowerPoint, Word and Project.
• Ownership, adaptability, sound judgment and the ability to work under pressure.
• Excellent written and spoken English.
• Arabic is an advantage.
• Additional languages are beneficial.
• Experience with Aconex, Procore, Bluebeam Revu and AutoCAD strongly preferred.
• Experience with Primavera P6, Power BI, Autodesk Construction Cloud and BIM tools is a plus.