We are seeking a detail-oriented Document Controller to manage, organize, track, and maintain project documentation for a construction company. The successful candidate will ensure accurate document control, proper filing, timely distribution, and compliance with company procedures. Previous experience in a construction or engineering company is required.
Key Responsibilities
Manage and maintain all project-related documents, records, and correspondence.
Receive, review, register, distribute, and track incoming and outgoing documents.
Maintain an organized document filing system, both electronic and hard copy.
Ensure proper version control and prevent the use of outdated or unauthorized documents.
Coordinate with project managers, engineers, consultants, and other departments regarding document submissions and updates.
Monitor document status and follow up on pending approvals and submissions.
Ensure all documents are properly recorded, stored, and easily retrievable.
Maintain confidentiality and ensure compliance with document control procedures.
Prepare document transmittals, logs, registers, and reports as required.
Requirements
Previous experience as a Document Controller, preferably in a construction or engineering company.
Knowledge of document control procedures, filing systems, and document management practices.
Familiarity with technical documents, drawings, specifications, and project correspondence.
Proficiency in Microsoft Office applications, particularly Word and Excel.
Experience with document management systems is an advantage.
Strong organizational skills and attention to detail.
Good communication and coordination skills.
Ability to manage multiple documents and meet deadlines.
Ability to work independently and as part of a team.